Title: Procurement Administrator

Roles: To ensure that goods required to service all company departments are purchased at best price, at the correct specification and delivered at the correct time and in the correct condition.

Responsible to: Service Manager

Working Hours: Monday Friday – 8am 5pm (1 hour lunch)

Responsible for the following tasks:

1. To ensure that the IT operating systems are used correctly and accurately and maintained on a daily basis.

2. To maintain a regular dialogue with all suppliers to ensure a good quality of service from them.

3. With the General Manager source new suppliers and vet these accurately to ensure that they meet the company service requirements, ensuring that favourable agreements/contracts with suppliers are negotiated with respect to ‘better buying’, investigating rebate discounts for quantity.

4. Management of Sales Stock Levels, through weekly stock takes working with Yardman to ensure that stock never goes below minimum holding quantities

5. Raise Purchase orders and ensuring that best value is obtained from suppliers as well as meeting business demands. Checking Goods delivered to purchase orders to ensure accuracy and quality of goods delivered. Any shortfall on goods or quality are to be followed up with supplier and resolved.

6. Weekly / monthly reporting to ensure accuracy and meeting Company Financial and Operational deadlines.

7. Management of GRN Process to ensure accuracy of Supplier invoicing and immediate follow up on any credit notes required from Suppliers.

8. To keep up to date the Transport Log, BSU & Speed Shutter Log, Purchase Order Log and maintain Supplier pricing on Sales Stock Spreadsheet

9. Manage Governance; all orders over £250 are to be sanctioned by the Service Manager and General Manager on any orders over £500.00. This applies to both single items or overall order value.