Investment Administrator

Investment Administrator to assist one or more Investment Managers in effective and efficient team support and client administration, including client portfolios.
To ensure all client relationships are properly documented on a timely basis, including checking that 'Know Your Client' information is maintained up-to-date.

To assist in the production of investment proposals.

Under the supervision, to provide clients and/ or their agents with information and reports about their portfolio.

To ensure all duties and tasks are completed within all relevant rules, compliance regulations and in-house policies and procedures.

Main tasks and duties include:

Answering phones, dealing with queries from clients and intermediaries, taking appropriate messages.

Co-ordinate team dealing and manage client mail merges.

Ensuring new accounts are opened in a timely and accurate manner.

Produce and distribute six-monthly reviews for all team clients.

Assist in the six monthly distribution of valuations for the entire client base as well as the yearly distribution of tax packages.

Process client payments.

Administration of deceased accounts.

Arrange portfolio transfers.

Process ISA subscriptions.

Ensure U.S. and Canadian tax forms are up to date (W8 and NR301).

Update databases with revised client details.

Assist in the general administration of the team (post, room booking).

Preparing reports, correspondence and other relevant documentation including investment proposals.

Preparing powerpoint presentations for client meetings.

Prepare Investment policy statements and suitability letters.

To carry out any other duties, which might be reasonably requested by your line manager to ensure the smooth running of the client base.