We have two openings with a client in Cardiff, the is great opportunity for financial administrators to build a solid career with an excellent company.
Purpose of Role
- To accurately process the monthly petty cash returns and credit card statements.
- To control the utility bills.
- To make Bond Board payments when required.
- To maintain the purchase ledger and make supplier's payments.
- To control the purchase orders for the organisation.
Main Duties and Responsibilities
1.To accurately process the monthly petty cash returns and credit card statements.
a)To accurately process all projects monthly petty cash returns.
b)To ensure that on a timely basis the information is contained within management information before collation of management accounts reports.
c)To liaise with Project Managers to ensure accuracy of data being processed
d)To accurately process the monthly credit card bill.
e)To ensure that all data is processed when the monthly payment is taken from our bank.
f)To liaise with all card holders to ensure accuracy of data being processed.
g)To deal with queries from card holders and issue new cards when requested.
2.To control all utility bills.
a)To issue mobile phones when requested and deal with problems that may arise.
b)To control all utility bills including but not limited to mobiles, landlines, gas, electricity, council tax and water rates.
c)To ensure all utility costs are entered and collated on an ongoing basis for the needs of correct management reporting.
d)To deal with any queries
3.To make Bond Board payments.
a)To make approved payments to landlords as requested by Bond Board claims raised.
b)To file paperwork appropriately to ensure claims are made by Finance Assistant.
4.To maintain Purchase Ledger.
a)To maintain an up to date purchase ledger on SAGE.
b)To ensure regular reconciliation of records to supplier statements.
c)To ensure all information is captured for correct ongoing cost information.
d)To run ongoing BACS payments for suppliers, ensuring payment terms are met.
e)To raise supplier cheque payments if necessary.
f)To deal with any supplier's queries.
5.To control Purchase Orders.
a)To record all purchase orders made by the Organisation on SAGE.
b)To receipt and match thereafter on delivery and acceptance of goods.
c)To ensure purchase orders made are appropriate for the Project's needs.
d)To ensure suppliers used are the most appropriate for the Organisation's needs.
e)To issue purchase order numbers to members of the Maintenance Department when requested.
f)To deal with any purchase order queries.
6. To assist in the overall running of the project.
a)To ensure all records are kept and maintained to facilitate the ongoing audit process.
b)To deputise in the absence of other Finance Administrator.
c)To work in line with all policies and procedures.
d)To participate in own supervision.
e)To undertake relevant training.
f)To represent the client at relevant external meetings.
g)To liaise with relevant bodies as appropriate and as the organisation's representative.
h)To develop links with voluntary and statutory bodies in furtherance of the organisation's work and for the benefit of the Service User.
i)To report to manager regularly informing him/her of issues arising during the course of the work that require policy decisions.
j)To ensure adequate administrative records are kept.
k)To take part in all aspects of lone working as directed by the policy.
l)To partake in a team handover where applicable.
m)To undertake other duties within the remit of the post.
The list of duties and responsibilities is not an exhaustive one and may be varied from time to time by the Manager. This job description is subject to regular review.
Person
Profile
Knowledge
-Qualified to AAT level or equivalent or have gained relevant experience.
-Knowledge and understanding of SAGE accounts system essential.
-Knowledge and understanding of the current legal framework within which you are expected to work.
Experience
-Experience of processing data in SAGE Accounts modules.
-Experience of working to strict deadlines.
-Experience of dealing with internal and external customer's queries in a professional manner.
-Experience of accurate accounts processes.
Skills and Abilities
-Community Partnership and Networking:
-Able to professionally and effectively represent the wishes and best interests of Service Users and the organisation.
-Ability to build beneficial relationships with a range of agencies and people at front line and senior levels.
-Ability to confidently and professionally challenge judgemental stereotypes and inappropriate practice.
-Confident and able to lone work on own initiative and without close supervision.
Project and Team Working
-Able to work to strict deadlines.
-Able to work in a solution focused approach with effective motivational skills.
-Effective interpersonal skills and emotional intelligence.
-Ability to form positive working relationships with members of the team and the wider organisation.
-Ability to organise resources and prioritise workloads to effectively meet deadlines.
-Reliable and possess an understanding of how your personal lifestyle can have positive and negative impacts on your own performance and attendance.
-Ability to gather and provide appropriate information and data.
-Excellent communication skills, verbal and written.
-Competent using Microsoft Word, Excel and MS Outlook to an intermediate level.
-Flexible and able to meet the changing needs of the service and the organisation.
-Committed to own continued professional development.
Other
-Ability to speak Welsh desirable but not essential.