Clinical Operations Tracking Coordinator

Basic qualifications: 

• Bachelor’s degree or equivalent business experience
• Relevant administrative/coordinator experience ideally in Pharmaceutical Clinical/Medical Operations Support
• Good understanding of the clinical research process and regulations
• Good understanding of regulations regarding study documentation and compliance
• Proven experience in coordination and tracking methodologies.  
• High level of knowledge and skill in use of Intranet, e-mail, Word, Excel and desktop publishing applications such as SharePoint and PowerPoint formatting creative skills.  
• Ability to liaise with other functions, e.g., finance, medical affairs, and external vendors as needed.
• Excellent interpersonal skills with a proven ability to interact well with all levels of management and staff. 
• Experience in work requiring high level of attention to detail and excellent follow-up.  
• Ability to create business solutions as required for efficient tracking, coordination, presentation and communication purposes. 
• Ability to manage multiple and often changing priorities. 
• Ability to learn new technologies quickly in order to be “the champion” for integration of new platforms as required. 
• Ability to work with a sense of urgency, exhibiting resilience under pressure.

Preferred qualifications: 

As above.

Details: 

GSK is a science-led global healthcare company. We research and develop a broad range of innovative products in three primary areas of Pharmaceuticals, Vaccines and Consumer Healthcare. We have a significant global presence with commercial operations in more than  160 markets and a network of 84 manufacturing sites in 36 countries. Our purpose is to help more people around the world do more, feel better and live longer.

GSK Consumer Healthcare combines our strong pharmaceutical capabilities in regulatory, medical, drug manufacturing, and healthcare professional access - doctors, dentists, pharmacists - with best in class fast moving consumer goods capabilities - consumer insight, speed to market, brand focus and the ability to effectively partner with retailers. We call this combination of pharmaceutical and fast moving consumer goods capabilities ‘Fast Moving Consumer Healthcare’, and believe we are uniquely placed to become the first and best Fast Moving Consumer Healthcare Company driven by science and values.

To find out more about Working at GSK, click here. 

An opportunity has arisen for an excellent Co-ordinator to join out Clinical Operations team on a 2 year fixed term contract.  The primary purpose of this role is to supports CH R&D goals to deliver efficient and timely clinical trial data, primarily through the tracking and coordination support for Clinical Operations staff.  

This role will help to provide integration, coordination and tracking of information key to successful compliance with GSK and regulatory policies while contributing to efficient use of operational resource. 

This includes accountability and oversight of the following activities:
• Contract, PO and CDA process management for GSKCH R&D clinical trial spend
• Clinical file activities and archive processes.  
• Clinical Operations process development and execution of activities to meet HCP Payment disclosure requirement for Clinical Study Spend Development 
• Creative control and translation of departmentally authored contents to appropriate and accurate web content format for the intranet CH R&D Medical Community.  This includes all Scientific Engagement, Medical Ways of Working for Medical Governance and Clinical Study Management web content.  

Key responsibilities include:
• Accountable and responsible for understanding all GSK policies and SOPs related to study documentation, contracting and HCP reporting. 
• Process and documentation for clinical study master file systems consistent with ICH GCP and national regulatory guidelines.  Provides guidance on process and oversight as required to ensure contract worker executes process correctly.
• Medical management support for clinical spend as required.
• Resolve invoice payment issues for clinical trials as needed.
• Oversight of tracking of CH R&D Clinical Trial contracts, confidentiality agreements, and creation, maintenance and issue resolution for invoice payments.  
• Responsible to identify and report as needed, CH R&D clinical trial payments to healthcare professionals (HCP spend) for disclosure GSK Policy.   
• Tracking and coordination of CH R&D Clinical Operations clinical trial and monitor information, ensuring information is accurate and up to date.
• Tracking and coordination of Worldwide CH R&D Clinical Operations Anti-Bribery Anti-Corruption documentation and practices.
• Coordination, creative control and maintenance of Medical Community web pages, supporting key connections to facilitate cross-functional use of the content.  
• Support for in-sourcing vendor invoice reconciliation.  

We are passionate about what we do and have created an environment where everyone feels valued, is able to develop, contribute to our mission and be proud of what we achieve.  We want people who share our values and believe in our mission.  Our investment in training, development and learning opportunities will empower you to be the best you can be, and we’ll make sure you have a stimulating and wide-ranging role that will enable you develop your expertise as you create value for us.

APPLICATION CLOSING DATE – 23rd October 2016

Please take a copy of the Job Description, as this will not be available post closure of the advert. 

When applying for this role, please use the ‘cover letter’ of the online application or your CV to describe how you meet the competencies for this role, as outlined in the job requirements above. The information that you have provided in your cover letter and CV will be used to assess your application.

If requiring an adjustment for a disability, once selected for interview you may contact ukdiversity.recruitment@gsk.com

*LI-GSK

Contact information: 

You may apply for this position online by selecting the Apply now button.