Administrative Support

Basic qualifications: 

• Experience of providing administrative support for a pharmaceutical-oriented R&D department in a large corporation.
• Familiarity with medical/scientific terminology desirable.
• Working knowledge of R&D organisations preferred.

Preferred qualifications: 

As detailed above

Details: 

We are a science-led global healthcare company. Our operating model and our business model both are designed to support us in our mission. 
We are focused around three core businesses: Pharmaceuticals, Vaccines and GSK Consumer Healthcare. 
We have a significant global presence with commercial operations in more than 150 countries, a network of 84 manufacturing sites in 36 countries and large R&D centres in the UK, US,  Belgium and China.

Biopharm Molecular Discovery (within Drug Design & Selection) is a vibrant Department comprising ~ 80 permanent employees based in open-plan offices at GSK-Stevenage.

This role requires you to provide excellent pro-active administrative support to the Department, dealing with a multitude of complex requests including:

• Calendar and availability support for the Department Group Leaders.

• Arranging complex extensive international travel including conference registration, flights, ground transportation, accommodation and visas, and compile detailed itinerary. Track all travel budget expenditure.

• Arranging departmental seminar schedule, including liaising with external speakers, booking flights/cars etc, securing rooms for roundtable discussions, equipment and catering etc

• Scheduling group/section meetings, seeking availability, attendance, venue, equipment and catering etc, avoiding meeting clashes. Maintain a record of all meetings booked and make changes throughout the year as projects/dates change.

• Co-ordinating the recruitment process, contacting candidates to arrange interview, seeking availability of interview panel, arranging venue and structure of interviews.  Arranging security checks, computer access, hardware requests, office locker allocation etc for new starters, including Industrial Placement Students.

• Ordering office stationery, in addition to any ad hoc requests. Monitor and record stock level.

• Maintaining databases and staff records, for holidays, sickness, distribution lists organograms, post trays etc

• Dealing with finance related issues including raising POs, payment requests. Processing corporate card expenses reimbursable expenses, honorariums, candidate and student expenses.

• Assisting with general administrative requests including laptop and hardware requests, venue/room bookings, conference call requests etc

• You will be required to cover the Administrative Assistant of the Vice President of the department, including managing his diary, arranging meetings both internally and externally. 

In addition you will work within a team, with the Vice Presidents’ and other Drug Design & Selection Administrative Assistants to provide coordination of activities.

Competencies: 

• Good oral and written communication skills.
• Approachable to staff seeking help.
• Demonstrable computer skills.
• Ability to work with tight deadlines while under pressure, while maintaining a high level of accuracy, attention to detail and integrity.
• Sense of urgency, ensures timelines within personal control are met.
• Able to handle confidential and sensitive information appropriately.
• Ability to work independently. 
• Good judgement, common sense and pragmatism.
• Functions as a team player.
• Planning and organisational skills.
• Customer focus.
• Able to prioritise work effectively.
• Able to motivate self and others. 
• Results driven. 

Please provide a detailed cover letter with your application.

If requiring an adjustment for a disability, once selected for interview you may contact ukdiversity.recruitment@gsk.com

Internal GSK applicants:
Please indicate within your cover letter if you are confirmed as displaced (or potentially displaced) and at risk of redundancy.

Closing Date: 21st October 2016

*LI-GSK

Contact information: 

You may apply for this position online by selecting the Apply now button.